CLASS OF 2009

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Officer Responsibilities

All Class officers are automatically members of the Student Alumni Associates of the Virginia Tech Alumni Association.

The following descriptions are excerpted from the Class Officer's Handbook, edited and published by the Virginia Tech Alumni Association.

President
The President leads or directs the Class in its objectives, helps the Class carry out its objectives and represents the Class. The President must:
Vice-President
The Vice-President, as the President's closest assistant and official replacement if the President cannot attend a meeting, must know:
  • all leadership skills necessary for the President to know (including parliamentary procedure, communication, etc.)
  • how to help prepare a meeting agenda
  • how to stress harmony in the group
  • how to spark publicity and public relations
    THE VICE-PRESIDENT IS COORDINATOR OF ALL COMMITTEES EXCEPT RING DESIGN.
    • must advise, coordinate, and work with all committees, standing or special
    • must make sure the chairpersons know their responsibilities:
    • - knowing resources available
    • - knowing to whom the committee reports
    • - making sure reports are complete and on time
    • - setting deadlines for the committees
    • - evaluating work of committees
    • - helping choose committee chairpersons and members
    • - assisting in the progress of the group toward workable solutions
    • - helping the chairpersons settle arguments
    • - taking the lead when necessary to help the chairpersons
    Treasurer
    The Treasurer has the most technical job of all offices. He/she must have:
    • specific bookkeeping skills
    • a knowledge of financial policies and procedures
    • the ability to express ideas
    • accuracy
    • good judgment
    • foresight
    • honesty
    The Treasurer is responsible for:
    • maintaining a financial record of the organization's expenditures and income on paper
    • making information available on group finances
    • providing periodic financial reports to the group
    • working closely with the advisor and Central Accounting Manager on all financial activities
    • preparing a budget for the year with the assistance of the advisor, President, and other officers
    • making recommendations for approval of an activity in question
    • reviewing all budget requests from committees and their purchase orders
    • checking all billings on goods and services before authorizing payment
    • going to the Central Accounting Manager and learning the uses of all forms and procedures and then explaining the purpose of these to the other officers
    • making a presentation to the Budget Board for all monetary requests, after being approved by the advisor and other officers
    Secretary
    A good Secretary is vital to the growth and progress of an organization. The Secretary should:
    • work long and hard to do the job right
    • show enthusiasm in everything he/she does
    • voice his/her opinion at officers' and executive committee meetings
    • encourage every member
    • shape the organization's personality through public relations
    • communicate with officers and members
    • become completely organized at the beginning of the year and remain so for the course of the year
    • know how and where to keep records
    • know what is expected of him/her
    The Secretary is responsible for keeping the records. The Secretary must ensure that:
    • the advisor has a copy of everything
    • all records are complete, in good form, accessible, and current -- they are the "legal" property of the organization
    • business proceedings, meeting minutes, programs, documents, etc., are filed logically and available for future officers, members, and historians
    • all records necessary to the efficient running of the organization are kept:
    • - Constitution
    • - attendance records
    • - committee rosters
    • - reports
    • - petitions
    • - roster of members
    • - any other lists helpful to members
    Historian
    The Historian is to maintain a record of all events sponsored by the organization. The Historian should:
    • make sure all events are photographed
    • search the newspapers and school publications for articles about the organization
    • save memorabilia from events
    • take candid pictures of members
    • compile a scrapbook of all events and achievements
    Female-Member-At-Large
    The Female-Member-At-Large serves as a representative for their respective constituents within the Class. The Female-Member-At-Large should:
    • represent the female members of their Class
    • serve on the Ring Design Committee
    • ensure equal representation of all Class members for all Class-related activities and programs
    Male-Member-At-Large
    The Male-Member-At-Large serves as a representative for their respective constituents within the Class. The Male-Member-At-Large should:
    • represent the male members of their Class
    • serve on the Ring Design Committee
    • ensure equal representation of all Class members for all Class-related activities and programs
    Cadet-Member-At-Large
    The Cadet-Member-At-Large serves as a representative for their respective constituents within the Class. The Cadet-Member-At-Large should:
    • represent the members of the Corps of Cadets within their Class
    • serve on the Ring Design Committee
    • ensure equal representation of all Class members for all Class-related activities and programs

    Other Class Leadership Opportunities

    Class committee chair and member positions are chosen in the fall of the sophomore year through an application and interview process. They are:

    • Ring Design
    • Ring Dance
    • Publicity
    • Special Events
    • Webmaster for Class website
    • Two additional committee members at large for the Ring Design Committee

    These committee chairs and members are chosen from the pool of applicants. Information about Class of 2009 Committee Info sessions will be posted on 2009 listserv messages as well as in the Collegiate Times newspaper.

    Information updated July 10, 2005.

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